Job Description
Administration Officer - Aged Care
3 month Temp role | Camberwell (On-site) - Mon-Fri
Pay: $45/51/hr + Super
Start Date: 22 December 2025
Must have ALAYACARE experience - No exceptions
Tradewind Australia is partnering with a respected not-for-profit organisation to recruit an experienced Administration Officer to support their In Home Care (IHC) program. Based full-time in the Camberwell office (Monday to Friday, 9am-5pm), this role plays a critical part in ensuring consumers and frontline staff are supported through accurate administration and timely distribution of essential resources.
If you're an organised, detail-focused administrator with experience in community or health services, this is a great opportunity to step into a structured, purpose-driven environment.
About the Role
The Administration Officer role is responsible for managing key administrative functions related to In Home Care consumers, as well as coordinating stock and supply of safety equipment and resources for IHC staff.
You'll ensure documentation, correspondence and equipment are distributed accurately and within required timeframes.
This is a hands-on, office-based role suited to someone who enjoys structure, systems and supporting service delivery behind the scenes.
Why You'll Enjoy This Role
- $45-51/hr + Super
- Full-time, Monday-Friday role (9am-5pm) | On-site role based in Camberwell
- Clear processes, defined responsibilities and team support
- Immediate impact supporting community-based care services
Key Responsibilities
- Process consumer communication requests within required timeframes
- Distribute consumer care plans, assessments and related documentation
- Manage fuel cards and Cab-charge vouchers, including ordering and distribution
- Complete online applications for Fast-Cards and manage allocations
- Produce monthly Fast-Card trip summary reports for Shared Care teams
- Maintain accurate data to support consumer reconciliation and charges
- Raise purchase orders for safety equipment and PPE (including RCDs)
- Create, order and distribute IHC and CHSP Welcome Packs
- Work collaboratively with the IHC Central Team Leader and Business Support Manager on day-to-day tasks
What You'll Bring
Essential
- Experience in administration or office coordination, ideally within community, health or aged care settings
- Strong organisational skills and attention to detail
- Confidence managing documentation, stock and internal systems
- Proficiency across Microsoft Office (Excel, Outlook, Teams)
- Experience using customer management systems (AlayaCare and SharePoint highly regarded)
- Ability to manage multiple tasks and meet deadlines
Compliance Requirements
- National Police Check (complted within previous 12 months)
- Reference checks
- ID verification
About Tradewind Australia
Tradewind Australia is a multi-award-winning recruitment agency specialising in the Social and Community Services sector. We work closely with not-for-profit organisations across Victoria, supporting professionals into roles that align with their skills, values and career goals.
What sets us apart:
- Specialist consultants with deep sector knowledge
- Clear, honest communication throughout the process
- Ongoing support before and after placement
How to Apply
Click Apply to submit your CV.
For more information, contact Angus Hayes on 03 9087 1020 or email angus.hayes@twrecruitment.com.au
Commitment to Child Safety, Inclusion and Equal Opportunity
Tradewind Australia is committed to the safety, wellbeing and inclusion of all children and vulnerable people. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability and individuals from culturally and linguistically diverse backgrounds.
All successful applicants will undergo relevant compliance checks in line with organisational requirements.
